Title: Annual Fund Manager
Reports To: Managing Director
Hours: 22.5% of FTE (average of 9 hours per week)
Availability: Flexible hybrid work, including availability to attend in-person events and meetings on weekdays, as well as sporadic in-person events on evenings and weekends
Salary Range: $9,750-$11,000 annually
THE QUICK DESCRIPTION
The Annual Fund Manager is active in the Chatham community and is responsible for the strategizing and management of CAC’s annual fund campaigns. Utilizing direct mail, phone, membership renewal and acquisition, donor stewardship and cultivation, and event support, you’re ready to help us get to our ambitious Annual Fund goals. As part of a part-time team, you handle planning, logistics, and growth of our Annual Fund campaigns. You like people. You’re excited to own this work. You want to make a huge impact in a small-but-mighty organization. But it’s not all big picture: You’re also an able juggler-of-details, self-starter, clear communicator, and skillful nudger.
A LITTLE MORE DETAIL FOR YOU
You’ll have the following responsibilities related to the Annual Fund work:
- Visioning: You’ll collaborate with the Managing Director and Community Outreach Leader to explore new strategies for reaching our vision of a well-funded, robust, ongoing base of annual givers.
- Planning: You’ll create an Annual Fund plan and budget each season, collaborating with the Managing Director, Artistic Director, Community Outreach Leader, and Marketing/PR Leader. You’ll consider community demographics, new growth, and lessons learned as you plan.
- Producing: You’ll create and strengthen relationships with donors and prospects, write and talk beautifully about us and what we’re doing, and ask for annual fund donations.
- Managing: You’ll manage direct mail and membership campaigns with individuals and small businesses, working to develop strategies and materials for renewal and acquisition, as well as coordinating campaign schedules and necessary resources.
- Measuring and Evaluating: You’ll track and analyze campaign status and results, donor renewal, acquisition, and attrition against goals to help inform future needs. You’ll provide a formal report of this information on a monthly basis.
- Updating: You’ll be responsible for inputting new and updated donor information in our donor database, including gift details and other confidential and sensitive information.
- Attending: You’ll attend weekly crew meetings and share regular status updates on Annual Fund campaign activities and goals. You may be asked to attend fundraising or program events as needed.
- Thanking: Gratitude will be your default throughout the season, acknowledging and recognizing gifts with heart and timeliness. You’ll thank our donors and sponsors through gift receipts, acknowledgment letters, and tribute notification letters. You’ll partner with staff and board to ensure meaningful donor cultivation and stewardship for our past, current, and future donors, including first-time donors.
- Connecting: You’ll nurture relationships by communicating clearly, frequently, and with kindness with our family of crew, board, donors, sponsors, artists, and community members. In-person and on the phone, you’ll be warm and personable—and in writing, you’ll be both professional and human.
IF YOU DON’T GET A LITTLE THRILL OF SATISFACTION FROM THESE THINGS, THIS MIGHT NOT BE RIGHT FOR YOU
- Managing multiple projects, setting priorities, and communicating with internal teams
- Meeting deadlines on time and on budget
- Creating a transference of feeling when asking donors to invest in our work, with an ask range of $5 to $250
- Analyzing data with charts and graphs and spreadsheets–and then doing something with what you learn
THE PHYSICAL REQUIREMENTS
- Ability to work at a computer
- Ability to participate at fundraising and arts events for up to four hours at a stretch
- Reliable transportation to locations across Chatham County
NOT REQUIRED TO APPLY, BUT CERTAINLY MAKE A DIFFERENCE
- Nonprofit experience
- Database experience
- Familiarity with Google technology
OUR PERSPECTIVE ON BUILDING A STAFF TEAM
We’re committed to creating a place of belonging, where staff members, artists, and board members don’t have to sacrifice who they are to exist and grow with us. We welcome applications from folks of all races, religions, gender identities, ages, sexual orientations, and disability status (visible and invisible).
ABOUT THE CHATHAM ARTS COUNCIL
The Chatham Arts Council nurtures creative thinkers in Chatham County. We do this in two ways: we invest in artists, and we educate kids through the arts. In its forty-first year as a nonprofit arts agency, Chatham Arts Council’s flagship programs include Meet This Artist, Go See This, artist grants, and Arts for Resilient Kids– serving more than 4,500 children last season. Chatham Arts Council is proud to partner with the North Carolina Arts Council, Durham Arts Council, Orange County Arts Commission, United Arts Council of Raleigh & Wake County, Chatham County Schools, and numerous Chatham arts organizations, human resource nonprofits, and local businesses. For more information, visit www.ChathamArtsCouncil.org.
- Deadline for Applications: Tuesday, September 12 by 11:59 p.m.
- Start Date: October 1
We’re asking for a one-page cover letter, resume, and writing sample(s). We thought carefully about whether to even ask for a cover letter, so we wouldn’t be wasting your time (or ours). It will help us to have one, and here’s what we’re hoping to learn in your cover letter:
- Something we wouldn’t know just by looking at your resume
- How you balance friendliness, connection, and humanity with professionalism in your communications
- How you approach developing new strategies and plans
Here’s what we’re looking for in your writing sample(s):
- At least 250 words, and no more than 1,000 words
- One to two samples
- A sense of your voice as a writer–and your ability to write in different voices
- A view into how you write to convey gratitude
- A sense of your ability to use clear, concrete language
- How you would write an appeal letter to stimulate emotion, inspire, and differentiate your cause
Please submit your cover letter and resume to Managing Director Selbe Bartlett at this application materials link. Submissions must be received online, and we cannot accept phone calls. For primary consideration, applications should be received by 11:59 p.m. on 12 September, 2023.