Grant Applications - Chatham Arts Council

Thank you for your interest in applying for this grant. During the application process, please do not use your browser’s “Back” or “Next” buttons. Use the blue buttons at the bottom of the form. You may go back and forth to change your answers, but we cannot save partially completed forms. Please complete the entire form in one sitting.

Grassroots Grant Application

**Note to Applicants** This online application will allow you to save work and return to it later, but you can't move forward until you have completed a section. We know that can be a challenge.

1The Main Scoop

2About Your Fabulous Project

3About Your Awesome Organization

4Wrapping It Up

What is the name of your organization?*
What is the title for your proposed Grassroots Arts project?*
120 character max
Please give us a one-sentence description of your project:*
250 character max
What amount of grant money are you requesting?*
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When was your organization founded?
Month
Day
Year
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What is the fiscal year end date of your CURRENT fiscal year?
MM slash DD slash YYYY
Who is the best contact person at your org for this application?*
First Last
What's their title in your org?
What's the best email address for your contact person?*
What is your contact person's cell number?*
If there's an org phone number for your contact person, please list it here.
What is your org's website address?
Please share the link to your org's Facebook page.
If you don't have a Facebook page, please skip this question.
Please share the link to your org's Instagram page.
If you don't have an Instagram account, please skip this question.
What is your org's address?*
Street Address Address Line 2 City State ZIP Code
Please upload your organization's 501(c)(3) letter.*
Max. file size: 100 MB.
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Is there a backup number?

About Your Fabulous Project
This section is all about the project you're proposing. If you're an arts org, and you're applying for operating dollars, then your operations (and all your programs) are your project!
What's that project title again?*
120 character max
And the one-sentence description of your project?*
250 character max
What is your project start date?*
No earlier than July 1, 2025
MM slash DD slash YYYY
What is your project end date?*
No later than June 30, 2026
MM slash DD slash YYYY
Please confirm that your project/work takes place in Chatham County.*
Yes, indeed, our project/work takes place in Chatham County.
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What county is your project in?*
Please answer the following questions:

Be concise and specific. No need to add flowery language! Remember that your panelists have a lot to read. Besides, you have plenty of other work to do, right?
What are the two most important goals of your project?*
500 character max. Please write these in two numbered "To" phrases, as in: 1) To reach every community in Chatham County. 2) To pay our artists for the first time ever. (These do not have to be your goals. This is just how we want to see them written.)
3a. What are the estimated racial/cultural demographics of your intended participants in the project?

Participants are anyone who is part of the project (audience, artist, staff, etc.). You do NOT need to include numbers of participants for other programs your org provides here. We're just looking for the numbers related to your proposed project.
What is the total number of participants you expect for your project?*
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be Black/African American?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be Asian/Asian American?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be Native American/Alaska Native?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be Native Hawaiian/Pacific Islander?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be Hispanic/Latinx?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be white?
Please enter a number from 1 to 100000.
What percentage of participants do you expect will be multi-racial?
Please enter a number from 1 to 100000.
Double check! What do your percentages add up to? (Should be 100%!)*
Please enter a number from 1 to 100000.
Please talk about other demographics of your intended participants.*
600 character max. Include geographic, age, gender, disability, and other demographic characteristics, if desired. Again, participants are anyone who is part of the project (audience, artist, staff, etc.).
Where will the project take place?*
400 character max
What are the project activities? Please describe each activity of the project in three sentences or less.*
2000 character max
Who are the artists to be involved in the project, how and why were they chosen, and what will be the rate of payment for their services? (If you have not yet selected the artists, please describe the kinds of artists you intend to involve and how you will select them.)*
This is important. Just want to emphasize that. 1000 character max
How do you plan to publicize and promote your project to reach intended participants? Please use a specific, clear list to answer this question.*
(Example: “Communication with our members” is okay. “Email blasts to members” is good. “Four email blasts to our 650 members” is awesome.) 1000 character max
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How has your work changed, evolved, or shifted due to economic uncertainty? Please talk about how your project can adapt to potential shifts in the economic landscape.
2000 character max
What are three measurable goal statements by which you will evaluate your project?*
(Example: “We will have strong attendance” is not so fabulous. “More young people will come than last year” is better. “At least 15% of our audience will be under 50” is awesome.) 750 character max
What are your top two strategies for creating a quality arts experience? Please describe each in two sentences or less.*
1200 character max
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10. In two sentences, what is the biggest lesson you learned from the last time you conducted this (or a similar) project? In three or four more sentences, what will you do this time to improve?
1200 character max
How do you plan to maintain or develop racial/ethnic inclusion in this project?*
1000 character max
In five sentences or less, how is your project and/or work unique and necessary in Chatham County?*
This one is a big deal, too, y’all. 1000 character max
Project Budget

Please provide a projected budget for your proposed grant project using the format below. If you're an arts org requesting operating dollars (rather than project dollars), you'll enter numbers from your FY25 total annual budget projections here.
Total Project Expenses :: How much will the project cost?
Personnel: Administrative Staff*
Personnel: Artistic Staff*
Personnel: Technical/Production Staff*
Outside Fees and Services: Artist Contracts*
Outside Fees and Services: Other Contracts*
Space Rental*
Travel*
Marketing*
Remaining Project Expenses*
If you entered an amount for Remaining Project Expenses, please describe what those include below.
Total Project Expenses*
Grant Request Allocation :: What part(s) of the project will you pay for with a Grassroots Arts Grant?
This will tell us which of the above project expenses you plan to pay with this Grassroots Arts Grant.
Personnel: Administrative Staff*
Personnel: Artistic Staff*
Personnel: Technical/Production Staff*
Outside Fees and Services: Artist Contracts*
Outside Fees and Services: Other Contracts*
Space Rental*
Travel*
Marketing*
Remaining Project Expenses*
If you entered an amount for Remaining Project Expenses, please describe what those include below.
Total Project Expense*
Be sure this matches the total project expense you entered earlier on this page!
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Total Grant Request*
Be sure this matches the amount of your grant request on page 2 of this application!
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Project Expense Summary
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Total Grant Request*
Be sure this matches the amount of your grant request earlier on this page!
Other Project Income :: Where is the other money coming from?
The state requires that your org provide a funding match for the grant amount you're requesting. That means that if you're asking for $1,000, you have to bring $1,000 to the project, too. This can be from money you raise--or money your org already has. It cannot be in-kind donations of goods or services!
Admissions*
Contracted Services Revenue*
Other Earned Revenue*
Private Support: Corporate*
Private Support: Foundation*
Private Support: Individual*
Private Support: Other*
Government Support: Federal*
Government Support: State/Regional*
Not including this Grassroots Arts Grant request.
Government Support: Local*
Applicant Assets*
This is money your org already has on hand.
Total Applicant Funding Match*
Add up all the "Other Income" you just entered, and that's your required funding match. It can be more than the grant amount you're requesting, but it can't be less!
Total Grassroots Arts Grant Request Amount*
Double-check: Is it equal to--or more than--your Total Applicant Funding Match? It should be!
Total Project Income*
This is the Applicant Funding Match + Grassroots Arts Grant Request. Double-check; This number should equal the Total Project Expense amount entered earlier on this page!

About Your Awesome Organization
What is your organization's mission?*
300 characters max
In what year did your organization form?*
In ten words or less, who does your organization primarily serve?*
List your most important two or three programs/services, and describe each with one or two great sentences only.*
600 characters max
Does your organization have a business plan or strategic plan?*
- Yes
- No
Please upload your business/strategic plan.
Max. file size: 100 MB.
Staff and Board
How many full-time employees are on your org's staff?*
How many part-time employees are on your org's staff?*
Please list your board members and their affiliations here.*
Use the plus sign to the right of the Affiliation box to add more spaces.
Board Member Name Affiliation
Please discuss the racial/cultural and geographic diversity of your board. We ask that you be specific with numbers and identities--and that you share any efforts you're currently making toward inclusivity in your staff and board.*
1,000 characters max.
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How many board members does your org have?
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Please upload a one-page current list of your Board of Directors with their affiliations.
Max. file size: 100 MB.
Organization Budget Statements

Please attach complete income and expense statement (an audit may be substituted) for your last completed fiscal year and complete operating budgets for the current fiscal year. Public schools and other large governmental or community agencies should attach arts program financial information only. Please copy the totals from these attachments in the spaces below.
Last Year's Financials
What was your LAST fiscal year end date?
MM slash DD slash YYYY
What was your total actual income from LAST fiscal year?*
What were your total actual expenses from LAST fiscal year?*
Upload your actual income/expense statement from LAST fiscal year here, please.*
Accepted file types: pdf, doc, docx, xls, xlsx, jpg, Max. file size: 100 MB.
This Year's Financials
What is your end date for your CURRENT fiscal year?
MM slash DD slash YYYY
What is your total projected income from your CURRENT fiscal year?*
What are your total projected expenses from your CURRENT fiscal year?*
Upload your budget projections for your CURRENT fiscal year here, please.
Accepted file types: pdf, doc, docx, xls, xlsx, jpg, Max. file size: 100 MB.
Next Year's Financials
What is your end date for your NEXT fiscal year?
MM slash DD slash YYYY
What is your total projected income for your NEXT fiscal year?*
What are your total projected expenses for your NEXT fiscal year?*
Upload your budget projections for your NEXT fiscal year here, please.
Accepted file types: pdf, doc, docx, xls, xlsx, jpg, Max. file size: 100 MB.
Please provide the information in sections 7 and 8 for your CURRENT fiscal year for your organization.
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7. Audience / Participants
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Total annual number of audience/participants for all arts programs and activities:*
Of this number, approximately what percent are:
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Black/African American*
Please enter a number less than or equal to 100.
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Asian/Asian American*
Please enter a number less than or equal to 100.
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Native American/Alaska Native*
Please enter a number less than or equal to 100.
This field is hidden when viewing the form
Native Hawaiian/Pacific Islander*
Please enter a number less than or equal to 100.
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Hispanic/Latino*
Please enter a number less than or equal to 100.
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White, not Hispanic*
Please enter a number less than or equal to 100.
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Multi-racial*
Please enter a number less than or equal to 100.
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Total
Of the total number of participants, approximately what percent are:
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Residents of Southwest Chatham*
Includes Bennett, Bear Creek, Bonlee, and Goldston
Please enter a number less than or equal to 100.
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Residents of Southeast Chatham*
Includes Moncure and a small part of Apex
Please enter a number less than or equal to 100.
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Residents of Northwest Chatham*
Includes Silk Hope and Siler City
Please enter a number less than or equal to 100.
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Residents of Northeast Chatham*
Includes Pittsboro, Bynum, parts of Chapel, parts of Apex, and a small part of Cary
Please enter a number less than or equal to 100.
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Folks from outside Chatham County*
Please enter a number less than or equal to 100.
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8. Volunteers
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Approximate total number of volunteers working with your organization annually:*
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Approximate total number of hours contributed by volunteers annually:*
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Total number of artists under contract*
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Total amount paid to artists under contract*
Of the total number of staff/contractors, how many are:
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Black/African American*
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Asian/Asian American*
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Native American/Alaska Native*
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Native Hawaiian/Pacific Islander*
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Hispanic/Latino*
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White, not Hispanic*
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Multi-racial*
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8. Board
Of your total number of board members, how many are:
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Black/African American*
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Asian/Asian American*
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Native American/Alaska Native*
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Native Hawaiian/Pacific Islander*
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Hispanic/Latino*
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White, not Hispanic*
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Multi-racial*

Board Member Name	Affiliation

Grassroots Grant Application

About Your Fabulous Project

Total Project Expenses :: How much will the project cost?

Grant Request Allocation :: What part(s) of the project will you pay for with a Grassroots Arts Grant?

Project Expense Summary

Other Project Income :: Where is the other money coming from?

About Your Awesome Organization

Staff and Board

Last Year's Financials

This Year's Financials

Next Year's Financials

7. Audience / Participants

8. Volunteers

8. Board

Wrapping It Up